Tool Stack Cleanup
Pay for less. Use more of it. | Software Audit for Small Businesses
We find every app you pay for, cut what you do not need and move your data into the tools you keep.
Sound familiar?
We pay for a dozen apps and use half of them.
What you get
- A subscription audit with monthly and annual totals
- A recommendation list with your approved decisions
- Completed cancellations, downgrades and seat removals
- Migrated data with verification counts
- A tool register: purpose, owner, cost, renewal date and admin contact
- A before and after diagram of your stack
How it works
Two to six weeks, depending on how much has to move.
Collect
We gather every subscription and who uses it.
Week 1
Analyze
We flag overlap, unused seats and apps nobody owns.
Weeks 1–2
Decide
A 60-minute session where you approve what stays, goes or merges.
Week 2
Quick cuts
We cancel, downgrade and remove seats.
Week 2
Migrate
We move data to the tools you keep.
Weeks 3–6
Close
We hand over the tool register and short walkthroughs.
End of the project
Example use cases
Subscription audit
Every app, its cost, its users and its renewal date, in one place.
Consolidate overlapping apps
Keep one tool where you were paying for three.
Migrate spreadsheets to a CRM
Move customer lists out of spreadsheets and into a system built for them.
Clean up accounts and access
Remove old seats and make sure every tool has an owner.
Pricing
From $1,500.
- Migrations are quoted per platform after the audit.
- 50% deposit on the build, and 30 days of fixes afterwards.
Not sure this is the right first step? Start with a Tech Clarity Assessment, or book a free call.
Tools we use
- Google Sheets The audit workbook, shared with you.
- Notion Your tool register, kept current.
- Miro Before and after diagrams of your stack.
- Make Moves data between tools when a vendor import will not.
Questions about Tool Stack Cleanup
Do you negotiate with vendors?
We handle standard cancellations, downgrades and seat removals. Contract negotiation is outside the scope.
Can you move our data?
Yes. Migrations are quoted per platform after the audit.
How long does it take?
Two to six weeks, depending on the size of the migration.